This webpage contains a summary of consumer information that must be made available to all students at Texas State University in accordance with federal regulations set forth by The Higher Education Act of 1965, as amended. Each topic listed gives a brief description of the information that must be disclosed and explains how it can be obtained. If you need assistance obtaining this information, please contact the appropriate office (see below addresses). All addresses listed, unless otherwise indicated, end with:
Texas State University
601 University Drive
San Marcos, TX 78666
GENERAL INFORMATION ABOUT THE UNIVERSITY
Family Educational Rights and Privacy Act (FERPA)
In carrying out their assigned responsibilities, many offices at Texas State University collect and maintain information about students. Although these records belong to the university, both university policy and federal law accord students a number of rights concerning these records.
The Federal Family Educational Rights and Privacy Act of 1974, commonly known as FERPA, establishes the regulations regarding access to and disclosure of student records.
To fulfill FERPA requirements, the university has established policies on student records. These policies outline a student’s rights regarding their records, where records about the student may be kept and maintained, what kinds of information are in those records, the conditions under which the student or anyone else may have access to information in those records, and what action a student can take if it is believed that the information in their record is inaccurate or that the student’s rights have been compromised. The policies on student records are on the web at www.txstate.edu/effective/upps/upps-01-04-31.html. For more information or to receive a copy, contact:
Because the university does not maintain all student records in one location, each office maintains student records as required. Copies of the university’s policies on student records and the pertinent federal law, FERPA, are posted in the Registrar’s Office.
Facilities and Services for Disabled Students
For information on facilities and services for disabled students, contact:
Student Body Diversity
For information about the diversity of the university student body, contact:
Cost of Attending the University
For actual Texas State University tuition and fee charges, contact:
Student Business Services
J.C. Kellam, Room 188
For estimated housing costs and personal miscellaneous expenses, contact:
For estimated tuition and fees, housing costs and personal/miscellaneous expenses, contact:
Financial Aid and Scholarships
J.C. Kellam, Suite 240
Web: www.finaid.txstate.edu/undergraduate/cost.html and www.finaid.txstate.edu/graduate/cost.html
The university has a tuition refund policy that stipulates the amount of tuition and fees that are refunded to a student who withdraws from all classes during a term. See www.sbs.txstate.edu/students/refunds.html. For more information, contact:
Students who are withdrawing from all classes at the university must notify the University Registrar’s Office by following specific withdrawal procedures posted on the web at www.registrar.txstate.edu/registration/withdraw-from-classes.html. For more information, contact:
Repayment Policy (Return of Title IV Aid)
The federal government mandates that students who withdraw from all classes may only keep the financial aid (federal Title IV grant and loan assistance) they have “earned” up to the time of withdrawal. Funds that were disbursed in excess of the earned amount must be returned by the university and/or the student to the federal government. The repayment policy is available online at www.finaid.txstate.edu/undergraduate/withdrawals and from Financial Aid and Scholarships. For more information, contact:
Descriptions of Academic Programs
Information on the university’s academic programs, degree offerings, and plans for future programs is available from the various departments/colleges and admitting offices (Undergraduate Admissions and The Graduate College). See www.admissions.txstate.edu/academics/undergraduate-degree-list.html and www.gradcollege.txstate.edu/Prospect_Students/Pgms_Apps.html for contact information. Academic programs and degree offerings are also described in the Undergraduate Catalog and Graduate Catalog. See www.txstate.edu/curriculumservices/catalogs.htm for more information.
Instructional Facilities and Labs
Information on the university’s instructional facilities and laboratories is available from the various departments/colleges and admitting offices (Undergraduate Admissions and The Graduate College); see www.provost.txstate.edu/colleges-departments.html for contact information. Also see www.library.txstate.edu/ for information on library resources at the university.
Information on the university’s faculty and instructional personnel is available from the various departments/colleges. See www.provost.txstate.edu/colleges-departments.html for contact information.
Students may review copies of documents regarding entities that accredit, license, or approve the institution and its programs. Texas State University is accredited by the Commission on Colleges (COC) of the Southern Association of Colleges and Schools (SACS), 1866 Southern Lane, Decatur, GA 30033 (Tel: 404.679.4500).
To review the accreditation documents, contact:
Copyright Infringement Policies
Information about the university’s policies related to the use of copyright material, including peer-to-peer file sharing, can be found on the Reporting Copyright Infringements website at www.txstate.edu/about/copyright.html.
Information about Student Financial Assistance
Contact Financial Aid and Scholarships (see contact information above). Most information is available on the Financial Aid and Scholarships website www.finaid.txstate.edu. For more information, contact:
Overview of Financial Aid Programs
Need-based and non-need-based federal financial aid available to students can be found at www.finaid.txstate.edu/undergraduate/types.html (undergraduate) and www.finaid.txstate.edu/graduate/types.html (graduate). For more information, contact:
How to Apply for Aid
To learn how to apply for financial aid, visit www.finaid.txstate.edu/undergraduate/how.html. For more information, contact:
Aid Eligibility Requirements
To learn about the eligibility requirements for financial aid, visit www.finaid.txstate.edu/undergraduate/eligibility.html and www.finaid.txstate.edu/undergraduate/maintain.html. For more information, contact:
How Eligibility for Need-Based Aid Is Determined and Awarded
To learn how eligibility for need-based aid is determined and awarded, visit www.finaid.txstate.edu/undergraduate/types.html (undergraduate) and www.finaid.txstate.edu/graduate/types.html (graduate). For more information, contact:
Aid for Study Abroad
Students enrolled in a Texas State-sponsored or affiliated program may apply for aid. To learn more about the aid available to study abroad students, visit www.studyabroad.txstate.edu/students/financial-assistance.html. For more information, contact:
Code of Conduct for Student Loans:
The university adheres to a code of conduct regarding relationships with providers of private educational loans. To learn more about the Code of Conduct, visit www.finaid.txstate.edu/contact/code.html.
RIGHTS AND RESPONSIBILITIES
Continued Eligibility for Aid
To continue receiving financial aid, you must meet the general eligibility requirements at www.finaid.txstate.edu/undergraduate/eligibility.html (undergraduate) and www.finaid.txstate.edu/graduate/eligibility.html (graduate). In addition, you must meet the satisfactory academic progress (SAP) and program-specific renewal criteria at www.finaid.txstate.edu/undergraduate/maintain.html (undergraduate) and www.finaid.txstate.edu/graduate/maintain.html (graduate). For more information, contact:
Satisfactory Academic Progress (SAP)
SAP denotes a student’s successful completion of coursework that is applied to an eligible certificate or degree-seeking program. Regulations require that all students who receive the benefit of Federal Title IV assistance must maintain SAP. Texas State applies the SAP standards to all federal, state and institutional financial assistance programs. To learn more about these requirements, visit www.finaid.txstate.edu/undergraduate/maintain.html (undergraduate) and www.finaid.txstate.edu/graduate/maintain.html (graduate). For more information, contact:
Method and Frequency of Disbursements
Financial aid is disbursed (released) to students in different ways depending on the type of aid and other factors. To learn about the disbursement of aid, visit www.finaid.txstate.edu/undergraduate/recfa.html. For more information, contact:
Terms/Conditions of Financial Aid Employment:
For Work-Study employment information, visit: www.careerservices.txstate.edu/campus-jobs.html. For more information, contact:
Terms of Student Loans
For important information about student loans, visit www.finaid.txstate.edu/undergraduate/types/repay.html (Undergraduate) and www.finaid.txstate.edu/graduate/types/repay.html (Graduate). For more information, contact:
Terms and Conditions of Deferment or Cancellation of Federal Student Loans Due to Volunteer Service
Students may receive deferment or cancellation of loans for volunteer service such as Peace Corps, Armed Services, etc. See terms of each loan at www.finaid.txstate.edu/undergraduate/types/repay.html (Undergraduate) and www.finaid.txstate.edu/graduate/types/repay.html (Graduate). For more information, contact:
Graduation and Retention Rates
The Office of Institutional Research offers up-to-date data on degrees conferred, enrollment reports, freshmen retention rates and race and ethnicity reports for annual degrees. For more information, contact:
Graduation and Retention Rates for Student Athletes
This information must be provided to student-athletes, their parents, high school coaches, and guidance counselors when an athletically-related student aid offer is made. The NCAA provides this information directly to high schools. For information, contact:
Employment for Graduates
Available information about job placement rates and the types of employment obtained by Texas State graduates may be obtained from Texas State University Career Services (www.careerservices.txstate.edu) and the Office of Institutional Research (www.ir.txstate.edu).
Graduate and Professional Education for Graduates
Available information about the types of graduate and professional schools in which Texas State graduates enroll may be obtained from The Graduate College at www.gradcollege.txstate.edu. For more information, contact:
Each school must provide to the state and general public a report containing information such as goals, program information, pass rates, etc. For this report, visit www.education.txstate.edu/oep/about-us/Highlights.html. For more information, contact:
Office of Educator Preparation
College of Education
Education Building, Room 2016
Athletic Program Participation and Financial Support
As part of The Equity in Athletics Disclosure Act, information on annual participation rates and financing of men’s and women’s sports in intercollegiate athletic programs is available, by request, to students and the general public. For information, contact:
HEALTH AND SAFETY
Campus Safety and Security
Each year, Texas State University prepares an “Annual Security & Fire Safety Report” and publishes it in the Campus Watch. The report, which is issued annually, contains detailed information on emergency services, safety tips, University policies and state laws, additional support services, fire safety in on- campus housing, confidential crime reporting, missing student notification protocol, and a summary of the Statement of Student Rights and Responsibilities. The report also includes statistics concerning crimes on campus.
To receive a complete copy, visit the Texas State University Police website at www.police.txstate.edu and click on “Publications”. For more information, contact:
Texas State University’s policies on immunizations for new students can be found on the Student Health Center website at www.healthcenter.txstate.edu/meningitis.html. Services are provided by appointment on weekdays. For more information: contact:
Drug and Alcohol Abuse Prevention
Under the Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act Amendments of 1991, Texas State University is required to have an alcohol and other drug policy outlining prevention, education, and intervention efforts and consequences for policy violations. Texas State University is committed to providing a safe, healthy learning community for all its members. For information, contact:
Education and Prevention
Health Promotion Services
Student Health Center, Suite 201
Departments and Colleges:
To locate the contact information for your academic department or college, please visit www.provost.txstate.edu/colleges-departments.html.
The Board of Regents
To view the Board of Regents, please visit www.tsus.edu/leadership/regents.html.
Nondiscrimination Policy Statement:
Texas State is committed to an inclusive education and work environment that provides equal opportunity and access to all qualified persons. Texas State, in accordance with applicable federal and state law and institutional values, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, or sexual orientation. Inquiries or complaints may be addressed to the Director of Equity and Access:
Office of Equity and Access
J.C. Kellam, Room 840
The University encourages students and prospective students to address complaints relating to Texas State’s institutional policies and consumer protection issues first with personnel in the office, department, school, or college that led to the complaint alleged. If needed, senior University administrators may also become involved to help resolve complaints. If you have concerns regarding the quality of instruction provided at the University or the University’s ongoing ability to meet its accreditation requirements, you may contact the University’s accreditor--Commission on Colleges (COC) of the Southern Association of Colleges and Schools (SACS) or the Texas Higher Education Coordinating Board. If the concern about the University involves consumer protection issues, you may contact the Texas Attorney General’s Office.
Subject to Change
Due to the nature of federal, state, and institutional guidelines affecting the above information, the information contained on this website, as well as related websites and publications, is subject to change.